Inventory Management in Time of Pandemic

Different organizations have already adjusted most parts of their business strategy because of COVID-19. These organizations include counties that manage different departments such as police, fire stations, schools, and health units that have big roles in suppressing the spread of the pandemic.

County health departments play significant functions in making the everyday flow of COVID-19 response go smoothly. The management should make sure that there are personnel, devices, and equipment available at all times.

COVID-19 Response Common Problem

There has been success in flattening the curve and people are starting to go back to their normal lives. However, there are still government organizations in some counties that are still having trouble in responding to COVID.

What is the common problem aside from the lack of budget and unruly citizens? It would be managing the overwhelming resources and multiple locations they have. Failure to manage the essential supplies is a huge problem and having a lot of departments that have different vital roles is a real challenge.

What could have been done?

It’s not a good idea to try and track all the resources of these departments manually. The resources of the different departments and organizations would be moving very fast and in large quantities on a daily basis.

The most important parts of their inventory are items like vaccinations, medical devices, and PPEs. So what could have been done by those counties and local governments who fail to flatten the curve because of messy inventory management?

Instead of doing the inventory monitoring manually, organizations should use an inventory management system that makes everything easier by automating things out.

How will inventory management systems help? 

With the overwhelming number of items that need to be monitored every single day, it is helpful to have these features at the tip of your fingers:

  • Eagle-view of the inventory
  • Drag and drop items
  • Search items in multiple locations
  • Activity history

Eagle-view of the inventory

When you operate an organization such as a county or any local government agency, you know that you are not just dealing with a single location. Everything that can hold an item is a location, as well as every department, are locations. Having a visual image that represents the actual location in the office is a great way to locate a single item in a ton and tons of products.

Drag and drop items

Instead of manually typing repetitive item names and locations on a spreadsheet, it would be more efficient to be able to drag and drop items between locations. It would save a lot of time and effort. 

Search items in multiple locations

There are several ways to search for a certain item or location in your inventory depending on what information you’d like to check.

Activity history

After a long day and a lot of movements happening on your inventory, there’s a way to check all the changes made. This information includes the item name, date and time, and the name of the user who made the change. This way everything is accounted for and will lessen missing items and the costs along with those.

Even just on regular days, managing everything in a single organization is already challenging. What more in the time of pandemic when everything and every cost need to be utilized efficiently because it’s not just another regular day that we need to get by. It’s a matter of life and death of all the citizens and brave front-liners who rely on good organization management.

Summary

The use of traditional inventory management is never the best way to respond to any emergency especially when an organization has to manage a diverse and a countless number of products and locations. Having an inventory management system will help you with everything–viewing the item location at a single glance, transferring products in just a few clicks, searching items in your inventory in different ways, and having access to every change made in the inventory.

Published by Claude.Rivera

I have a passion for new things. It excites and challenges me. Reading and writing take me to different worlds. Literally, escape. I'm a dancer wannabe and a not-so-pro gamer.

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